Construction Billing Specialist

Essential Duties: • Set up new projects in Spectrum, HeavyJobs, and Nice Touch. • Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. • Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. • Review all project specific subcontracts and PO’s for accuracy. • Understand Preliminary Lien and Release procedures. • Produce monthly Customer Billings. • Track and provide Project Manager with pending Change Order issues. • Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. • Review and forward Subcontractor Extra Work/Time & Material invoices. • Aggressively pursue past due Accounts Receivable on projects. • Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. • Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: • Microsoft Word • Microsoft Excel • Microsoft Outlook • 10 Key Touch • Must have strong verbal and written communication skills • Spectrum (Desired) • Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits • Health Care Plan (Medical, Dental & Vision) • Retirement Plan (401k, IRA) • Life Insurance (Basic, Voluntary & AD&D) • Paid Time Off (Vacation, Sick & Public Holidays)