Administrative Assistant (Billing/AP/Payroll Clerk)

Tutor Me Education's office currently seeks an Administrative Assistant (Billing/AP/Payroll Clerk) to join a team of dynamic individuals vital to the daily operations of the firm. • Supporting all billing and payroll operations • Utilization of accounting and payables software programs to perform duties and responsibilities • Ensuring that all tasks and duties completed are done within the firm’s set guidelines and policies • Accurately and timely completing assignments • Researching and responding to inquiries • Displaying a positive, high-energy attitude within our team environment • Reviewing and editing pre-bills in response to attorney and support staff requests • Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills) • Creating, printing and verifying the accuracy of invoices prepared for clients • Reviewing and verifying the accuracy of supporting documentation as required • Assisting with obtaining information required for e-billing and liaising with e-billing coordinators • Reviewing and analyzing rejected invoices and assisting with their resolution • Processing write-offs per Firm policy • Assistance with the creation and distribution of daily, weekly, monthly reports • Assisting with year-end closing and reporting as required • Assisting with special projects on various issues as needed Requirements • Excellent verbal and written communication skills • Excellent interpersonal and customer service skills • Strong analytical, problem-solving and & productivity skills • Excellent time management skills and the ability to work flexible hours to meet deadlines • Ability to function well in a high-paced environment with shifting priorities • Ability to maintain confidentiality, and to exercise discretion and good judgment • Proficiency in Microsoft Office applications • Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries) • Proficiency in basic accounting principles and the ability to perform mathematical functions • College graduate with internship/work experience Benefits Why Should You Apply? • Generous PTO plan • Excellent growth and advancement opportunities