Senior HR Executive (Operations)

About Sleek Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs. We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space. We operate 3 business segments: • Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations • Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service • FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 600 staff with an intact startup mindset. We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Singapore. Mission: Support Sleek’s mission to be the employer of choice for top talent by making sure every employee has accurate data and a seamless experience from their first day to their last. Outcomes: Onboarding, probation and offboarding • Own end-to-end onboarding for new joiners: pre-boarding, Day 1 readiness, office registration and access and HRIS setup • Track probation milestones, ensure managers complete reviews in a timely manner, and prepare confirmation outcomes. • Run a thorough and respectful offboarding process. This covers office deregistration, return of company assets, exit documentation and tax clearance, in line with HQ policies and local requirements. HR data, payroll and benefits • Keep OMNI (Sleek’s HRIS) as the single source of truth, with employment changes reflected accurately and promptly. • Prepare and share monthly payroll movements with the Finance teams for each entity in scope, within established SLAs. Resolve any discrepancies promptly. • Administer employee benefits, including group insurance, flexi benefit claims, and respond to employee queries promptly. • Handle employee data in line with Sleek’s data privacy policies and applicable regulations. Statutory compliance and immigration • Ensure statutory contributions such as CPF and MPF are filed accurately and on time. • Prepare and submit tax clearance filings for leavers, such as IR21 (Singapore) and IR56F (Hong Kong), within statutory timelines. • Assist with work pass applications, renewals and cancellations, and the supporting documentation. • Roll out mandatory training, monitor completion, and escalate non-compliance promptly. • Prepare and submit mandatory government surveys, such as MOM labour market and wage surveys, accurately and on time for HR Manager review. Employee documentation and HR cycles • Issue confirmation letters, increment letters and employment letters accurately and within established SLAs. • Support the increment and bonus cycles by preparing payroll data and issuing letters. Engagement and workplace • Drive employee engagement initiatives at HQ that strengthen connection, morale and Sleek’s culture. • Manage office matters, including the pantry, staff registration and deregistration, and the day-to-day workplace experience. Requirements To do this, you will have a minimum of 3-5 years in HR operations experience and will most like be in located in Singapore, Hong Kong, Philippines, Malaysia or India. Must Haves: • Strong familiarity with Google workspace environment, especially Google sheets and Slides. • Hands-on experience with statutory contributions, tax clearance filings and work pass administration (e.g. CPF/IR21/EP). MPF/IR56F experience is a strong plus. • Experience coordinating payroll inputs across multiple entities or countries. • Strong administrative discipline and attention to detail with HR data, systems and documentation. HRIS experience is preferred. • Excellent spoken and written English, with the ability to communicate clearly and professionally across diverse teams • Comfortable using AI tools (e.g. ChatGPT, Gemini or similar) to support HR operations tasks such as drafting communications, analysing data and improving process efficiency. • Legal Work Authorization: Must have valid legal working rights in you country of residence, • Workplace Arrangement: Comfortable with the applicable local working arrangement (Hybrid for Singapore and Hong Kong; Fully Remote for Philippines, Malaysia and India). Ownership and reliability: We take full responsibility for our work and outcomes. Ownership means proactively stepping up, following through on commitments, and seeing tasks through from start to finish without needing constant direction. Reliability is about being someone others can depend on—delivering consistently, meeting deadlines, and maintaining high standards. Together, this mindset builds trust within the team and ensures the community experience is always well-supported and dependable. Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence. Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers. Analytical and data-driven: We make decisions based on insights, not assumptions. Being analytical and data-driven means using community metrics, feedback, and trends to understand what’s working and what isn’t. It helps us continuously improve engagement, optimise initiatives, and create more meaningful impact for our members and the business. Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise. Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work. People that proactively have tough conversations with kindness build empathy, trust and great working relationships. The interview process The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish. Whether the interviews are held over video call or in person will depend on your location and the role. One Way Video Interview / TA Screening Selected candidates will be invited to complete a short, one-way video interview. Depending on the results, candidates may then progress to a ~30-minute screening call with a member of our Talent Acquisition team to explore their experience and discuss the role in more detail. Technical Round: A ~ 90-minute technical deep dive with the hiring team covering your most recent roles and hands-on experience. Final Round: A ~45 minute session with our Chief of Staff where they will dive into some of your recent work situations to understand how you think and work. Reference Verification Prior to final offer confirmation, we will conduct one professional reference check with your recent direct manager or supervisor. To keep the process moving smoothly, this step may be initiated during the final interview stages. ++