Executive Assistant I

Agency Dept of State Treasurer Division Office of State Treasurer Job Classification Title Executive Assistant I (NS) Position Number 65044886 Grade NC11 About Us Our mission is to preserve, protect and sustain the state’s pension and healthcare plans, generate investment returns in excess of comparable public pensions, properly account for and report on all funds that are deposited, invested, and disbursed through the North Carolina Department of State Treasurer, assure the financially sound issuance of debt for state and local governments, maintain the state’s “AAA” bond rating, and provide exemplary service across all divisions of the Department. Description of Work The North Carolina Department of State Treasurer seeks a highly organized, professional, and detail-oriented individual to serve as Executive Assistant to the Chief of Staff. This position provides high-level administrative support to the Chief of Staff and plays a critical role in ensuring the efficient operation of the executive office. Approximately 90% of the position is dedicated to executive support responsibilities, including calendar management, meeting coordination, correspondence, travel, and administrative operations. The remaining 10% involves conducting background research and compiling information to support senior leadership on issues affecting the Department and North Carolina's financial landscape. This position requires exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. Knowledge Skills and Abilities/Management Preferences *The anticipated hiring rate for this position is up to $70,000.00, based on available funding and internal equity considerations.* Description of Work • Manage the Chief of Staff’s calendar, including scheduling meetings, coordinating logistics, and resolving scheduling conflicts. • Serve as the primary administrative point of contact for the Chief of Staff and handle confidential and sensitive information with professionalism and discretion. • Coordinate executive meetings, including arranging facilities, technology, catering, and other logistical requirements. • Track assignments, deadlines, and follow-up items to ensure timely completion of priorities and initiatives. • Conduct background research on public policy and financial issues and assist with preparing reports, presentations, and summaries for executive leadership. Knowledge Skills and Abilities/Management Preferences Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following: • Ability to provide executive or administrative support to senior leaders. • Ability to organize and manage multiple priorities and deadlines while maintaining strong attention to detail and commitment to accuracy. • Skill in using Microsoft Office 365 applications, including Outlook, Word, Excel, and PowerPoint. • Ability to exercise sound judgment, maintain confidentiality, and work independently while collaborating effectively with others. • Ability to anticipate the needs of executive leadership, demonstrate initiative and problem-solving skills, and adapt effectively in a dynamic environment. Management Preferences: • Experience providing executive or administrative support to senior leadership. • Familiarity with North Carolina state government or public administration. Inquiries and applications will be kept strictly confidential.   Salary Range - $45,431.00-$79,504.00 Various state and federal laws apply to the Department’s personnel. This position has been designated as Exempt in accordance with North Carolina General Statutes § 126-5(c13).   In furtherance of the Department of State Treasurer's existing ethics and transparency programs, this position is subject to the ethics and conflict of interest requirements of the Department of State Treasurer Supplemental Ethics Policy (Tier 2 Ethics Policy - https://www.nctreasurer.com/about/department-policies).   This position is not subject to the overtime provisions of the federal Fair Labor Standards Act.  This position may be assigned additional job functions as needed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice based on business conditions or as required by the agency to fulfill its mission.   Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through either years of education, years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.   The minimum Education and Experience is a bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.   Important: This posting closes at 11:59:59 PM the night BEFORE the End Date above.   If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit https://studentaid.gov/ to learn more.    This position is expected to work primarily onsite. Telework opportunities may be available, subject to supervisory approval and business needs. The NC Department of State Treasurer trusts our employees to be self-motivated and successful when working remotely. Telework options are subject to change at the discretion of management. NC State Health Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave.  In addition, paid parental leave is available to eligible employees.   Visit the website for State Benefits Supplemental and Contact Information The North Carolina Department of State Treasurer (DST) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.  For more information about DST: NCTreasurer | NC Treasurer.   DST fills position with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.   Application Process Be sure to complete the application in its entirety.   Resumes will not be accepted in place of completing this application.  • Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. • Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers. • Applicants will be subj