Specialist, R&D Contracts and Sourcing

If you’re interested in this role, please apply in English and include an English version of your Resume/CV.  The Role: Joining Moderna means advancing mRNA science to transform medicine. Work with exceptional global teams on a broad pipeline and build a career that makes a real difference for patients. Moderna is strengthening its international business services hub in Warsaw, supporting our growing global operations. We welcome professionals ready to help advance our mission and shape the future of mRNA medicines. We are seeking a detail-oriented and proactive Specialist to join our R&D Contracts and Sourcing team within Moderna's global Procurement organization. As an individual contributor, you will play an important role in supporting the end-to-end contract lifecycle for a diverse portfolio of global R&D business partners, helping ensure agreements are accurate, compliant, efficiently executed, and aligned with business objectives. Working at the intersection of Procurement, contracting operations, and digital transformation, you will collaborate with stakeholders worldwide to streamline contracting processes, strengthen operational excellence, and explore emerging technologies, including Generative AI, to support smarter, more efficient ways of working. Here's What You'll Do: Your key responsibilities will be: • Manage incoming contract requests across Moderna's global R&D organization, conducting quality checks to ensure completeness, accuracy, and alignment with established contracting requirements. • Support the end-to-end contract lifecycle, including contract intake, review coordination, approval workflows, signature execution, document tracking, and ongoing record maintenance to facilitate timely and efficient contract completion. • Coordinate contract approval and signature processes, working closely with internal stakeholders and external business partners to ensure agreements progress efficiently through the required governance and authorization stages. • Evaluate contracting records and supporting documentation for completeness and compliance with company-approved policies, leveraging digital tools to improve accuracy, accessibility, and document traceability. • Collaborate with Procurement Category Management teams to ensure category strategies, negotiated commercial terms, and supplier commitments are accurately reflected in contractual agreements. • Support global R&D stakeholders in ensuring contractual agreements meet business objectives, support supplier relationships, and deliver total value to Moderna. Your responsibilities will also include: • Communicate with internal clients, Procurement colleagues, and external parties to exchange contracting information, coordinate documentation, and facilitate the timely resolution of outstanding contractual matters. • Assist with reviewing, drafting, and editing a broad range of commercial agreements, including consulting agreements, vendor contracts, and collaboration agreements, ensuring consistency with established contracting principles and business requirements. • Maintain organized and accurate contract records, tracking contractual documentation, compliance requirements, and key lifecycle activities to support effective contract administration. • Contribute to the development of contracting guidance, training materials, and process documentation, delivering employee training sessions when required to strengthen contracting knowledge and adoption of established practices. • Support continuous improvement initiatives designed to increase process efficiency, strengthen compliance, improve stakeholder experience, and drive greater adoption of standardized contracting processes. • Leverage Contract Lifecycle Management (CLM) platforms and enterprise digital solutions to improve contract visibility, streamline workflows, and enhance the accessibility of contracting information. • Explore opportunities to engage with emerging digital technologies, including Generative AI tools, to support contract administration, document organization, information retrieval, and process optimization, while maintaining appropriate confidentiality and compliance safeguards. • Exercise sound judgment when addressing contracting questions, identifying process gaps, and escalating matters requiring additional guidance or specialist input. • Work independently with general guidance from your supervisor, balancing multiple priorities in a fast-paced, globally connected environment while maintaining professionalism, accuracy, and confidentiality. The key Moderna Mindsets you’ll need to succeed in the role: • We act with urgency; Action today compounds the lives saved tomorrow. • We digitize everywhere possible using the power of code to maximize our impact on patients. Here's What You'll Need (Minimum Qualifications): • Bachelor's degree required; additional professional certifications, such as Paralegal or Contract Management qualifications, are an advantage. • At least 1 year of relevant professional experience in contract review, drafting, contract administration, or contract management. • Working knowledge of commercial contracting principles, standard contractual provisions, and contract administration practices. • Strong written and verbal communication skills in English, with the ability to communicate effectively with internal stakeholders and external business partners. • Proficiency in Microsoft Office applications and familiarity with Contract Lifecycle Management (CLM) systems or comparable enterprise platforms. • Basic understanding of procurement and competitive sourcing processes, including Requests for Proposals (RFPs), supplier evaluation, and supplier selection activities. • Proficiency in English (verbal and/or written) required due to global collaboration needs. Here's What You'll Bring to the Table (Preferred Qualifications): • Practical experience managing contracts throughout their lifecycle, including tracking documents through review and approval stages, monitoring contract compliance items, and maintaining complete and organized contractual records. • Familiarity with CLM platforms, particularly Agiloft, and proficiency in Microsoft Word, Excel, SharePoint, PowerPoint, and Outlook. • Experience working within a life sciences, biotechnology, pharmaceutical, or medical company is preferred but not required. • Strong organizational capabilities and exceptional attention to detail, with the ability to manage multiple contracting activities while maintaining accuracy and meeting deadlines. • Sound analytical reasoning, excellent problem-solving skills, and the ability to exercise ethical judgment within established policies and broadly defined practices. • Ability to make informed decisions, take ownership of assigned responsibilities, and operate independently with general supervisory guidance. • A collaborative approach, with the ability to contribute effectively as part of a high-performing global team while managing individual responsibilities. • Professionalism, tact, and composure when navigating complex discussions, sensitive contractual matters, or high-pressure stakeholder interactions. • A strong commitment to confidentiality, discretion, and the responsible handling of commercially sensitive and proprietary information. • An interest in digital innovation, process automation, and emerging technologies that can enhance contracting efficiency and operational performance. • A desire to make a meaningful impact within a high-growth, transformational organization that is Bold, Relentless, Curious, and Collaborative. Our Working Model  As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where