Finance Assistant

HAMAP-Humanitaire https://hamap-humanitaire.org Halte aux Mines AntiPersonnel (HAMAP)-Humanitaire is a French NGO, established in 1999 in order to contribute to the struggle against mines and the risks it presents to civilian population. HAMAP-Humanitaire is active in 13 countries and pursues a mission of support to local partners from the need assessment, through project conception and to its sustainable implementation. HAMAP-Humanitaire diversified its field of activity, to encompass two sectors: Engineering (WASH, construction, energy) and Mine Action. Requirements and job status Minimum education: Bachelor degree Minimum experience: 2 years Required travel: Within Syria No of jobs: 1 Published date: 09/11/2026 Deadline date: 23/11/2026 Start date: As soon as possible. HAMAP-Humanitaire reserves the right to close the vacancy before the advertised deadline if a sufficient number of suitable applications has been received. Interested candidates are therefore encouraged to apply as early as possible. Description HAMAP-Humanitaire is seeking a qualified and detail-oriented Finance Assistant to support the financial management of its operations in Syria, contributing to the effective implementation of its humanitarian mine action programme. The Finance Assistant will be responsible for supporting day-to-day financial operations, including accounting and bookkeeping, payment preparation, management of financial records, bank and cash reconciliations, and monthly financial reporting. The position will ensure that financial transactions are accurately recorded, properly documented, and processed in accordance with HAMAP-Humanitaire’s internal financial procedures, donor requirements, and applicable national regulations. Under the direct supervision of the Country Coordinator in Syria, the Finance Assistant will work closely with programme and support teams to ensure timely financial processing, accurate reporting, and effective financial controls. The position will also contribute to financial monitoring and reporting of local implementing partners, including reviewing supporting documentation, identifying discrepancies, and following up on financial reporting requirements in coordination with the Regional Finance Officer. As HAMAP-Humanitaire establishes its operational presence in Syria, the Finance Assistant will support the implementation of financial systems, accounting tools, and documentation procedures, contributing to the accuracy, transparency, and accountability of financial operations. Hierarchical and organizational links: Reports to: Country Coordinator in Syria Technical reporting line: Regional Finance Officer for Middle East Coordinates with: Regional Support Functions Manager for Middle East, Admin and Logistics Assistant, programme and technical teams, HQ Finance Department, and local implementing partners. Objective 1: Day-to-Day Financial Management and Accounting To ensure accurate and timely processing of HAMAP-Humanitaire’s financial transactions in Syria, including bookkeeping, payment preparation, cash and bank management, and financial recordkeeping, in accordance with internal financial procedures, donor requirements, and applicable national regulations. Objective 2: Financial Reporting To support the preparation of monthly financial reports, reconciliations, and financial documentation required by regional management and HQ. Contribute to expenditure tracking and cash flow planning by maintaining accurate financial information and providing timely updates to the Regional Finance Officer. Objective 3: Partner Financial Reporting and Compliance To support the financial follow-up of local implementing partners through the review of supporting documentation, identification of discrepancies, and follow-up on required corrections. Contribute to ensuring compliance with partnership agreements, approved budgets, donor requirements, and HAMAP-Humanitaire’s financial procedures, under the technical guidance of the Regional Finance Officer. Main responsibilities Day-to-Day Financial Operations and Accounting • Record daily financial transactions in the relevant accounting sheets, ensuring accuracy and correct allocation of expenditures. • Prepare payment documentation and verify that invoices, receipts, and supporting documents are complete and compliant with HAMAP-Humanitaire’s financial procedures. • Verify that all required approvals are obtained before processing payments. • Prepare and follow up on payments to suppliers, service providers, and staff, maintaining accurate records of outstanding payments and commitments. • Maintain updated cashbooks and bankbooks, and prepare regular cash and bank reconciliations. • Support the processing of monthly salaries, allowances, taxes, and social security contributions in coordination with the relevant support functions. • Maintain accurate and organised financial records, ensuring proper physical and electronic filing of all supporting documentation. Financial Reporting and Compliance • Prepare and submit monthly financial reports, including cashbooks, bankbooks, reconciliations, and supporting documentation, in accordance with established reporting deadlines. • Verify the completeness and accuracy of financial documentation, including procurement and HR-related supporting documents, before inclusion in financial reports. • Assist in preparing financial information and documentation required for donor reporting and internal financial reviews. • Support internal and external audits by organising financial records, providing requested documentation, and following up on identified documentation gaps. • Identify and report financial discrepancies, missing documentation, or potential compliance issues to the Country Coordinator and Regional Finance Officer. Local Partner Financial Follow-Up • Follow up with local implementing partners to ensure the timely submission of financial reports and supporting documentation. • Review partner financial reports, expenditure records, and supporting documents for accuracy, completeness, and compliance with approved budgets, partnership agreements, and donor requirements. • Identify discrepancies, missing documents, or ineligible expenditures and communicate required corrections to partners, in coordination with the Regional Finance Officer. • Maintain organised records of partner financial reports, supporting documentation, and follow-up actions. • Provide practical guidance to partner finance staff on reporting templates, supporting documentation, and financial procedures, under the technical guidance of the Regional Finance Officer. Financial Coordination and Administrative Support • Coordinate with the Admin and Logistics Assistant to ensure that procurement-related financial documentation is complete and properly processed. • Support cash management arrangements, including monitoring cash availability and preparing cash replenishment requests when required. • Assist with administrative procedures related to bank account operations and financial transactions, in coordination with the Country Coordinator and Regional Finance Officer. • Maintain regular communication with the Regional Finance Officer regarding financial reporting, pending payments, and operational challenges. • Perform other finance-related duties reasonably assigned by the Country Coordinator, in coordination with the Regional Finance Officer**.** Risk Management and Authority The Finance Assistant supports the implementation of financial controls and ensures that financial transactions, records, and supporting documentation comply with HAMAP-Humanitaire’s internal procedures, donor requirements, and applicable national regulations. The position is responsible for identifying and reporting financial discrepancies, missing documentation, irregularities, or potential compliance risks to the Country Coordinator in Syria and the Regional